Travel Expense Request

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Create a Travel Expense Request

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Prerequisites

• You must have an active employee account.
• You must have an approved Travel Authorization request.
• Have your receipts ready to attach.

1

Navigate to Requests Module.

2

Click Add Request.

3

Select Travel Expense as the request type.

4

Complete the required information.

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Request Information

Field	Description	Required	Example
Subject	A short title describing the request.	✓	Travel Expense - Client Site Visit, Ho Chi Minh City
Due Date	The expected completion or review date for the request.	✓	October 9, 2026
Priority	Indicates the urgency of the request.	✓	Medium
Description	Additional details or reason for the request.		Submitting actual travel costs for the approved client site visit.

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Travel Expense

Selecting a Travel Request fills in the charge code, itinerary, and estimated expenses from the authorization. Update them to match your actual travel.

Field	Description	Required	Example
Travel Request	Approved Travel Authorization this expense is for.		[TR-2026-000090] Travel to HCM
Charge Code Type / Charge Code Name	Charge code from the Travel Authorization.	✓	Business Opportunity / Bo Charge Code
Travel Itinerary	Dates, departure and arrival locations, and remarks for each leg. Select Add to add a leg.		03/01/2026 - 03/12/2026, Da Nang to Ho Chi Minh City
Travel Expenses	Actual POV mileage, airfare, rental car, taxi/gas, lodging, and miscellaneous costs for each line. Select Add to add a line.		$10.00 airfare, 10 miles
Total Expenses	Total of all expense lines.	Auto	$30.00
Advance Amount	Advance paid under the Travel Authorization.	Auto	$6.00
Total Reimbursement	Total Expenses minus the Advance Amount.	Auto	$24.00
Attachments	Receipts and other supporting documents.		Receipts.pdf

5

Click Add to send the request for approval.

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Review a Travel Expense Request

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Manage the Travel Expense Business Process