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A Sub Charge Code request asks Accounting to create a sub charge code under a program’s Period of Performance (POP), for example to track a type of cost separately. After you submit it, the request follows the configured approval workflow before being approved, rejected, or returned for revision.

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Create a Sub Charge Code Request

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Prerequisites

Before submitting a Sub Charge Code request:
  • You must have an active employee account.
  • You must be the Program Manager of the program, or have access to it in Program Management.
  • The program’s Period of Performance (POP) must already exist.
Sub Charge Code requests are created from the program in the Program Management module.
1

In Program Management, open the program and select the POP tab.

RQ SC Nav
2

Select the ellipsis icon for the POP, then select Request Sub Charge Code.

RQ SC Menu
3

Complete the required information.

RQ SC Form 1

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Request Information

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Sub Charge Code

The request type, program, and POP are filled in from where you started the request.
4

Click Add to send the request for approval.

RQ SC Add
The request can be viewed in the Program Management, Request, and Accounting modules. After it is processed, the sub charge code is displayed on the POP and in Accounting > Charge Code under the program.

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Review a Sub Charge Code Request

To review a submitted Sub Charge Code request and approve, reject, or discard it, see Accounting > Request.

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Manage the Sub Charge Code Business Process

To manage the workflow for Sub Charge Code requests, see Admin > Business Processes > Business Processes Overview.