Cash Disbursement

Navigate to Cash Disbursement

Select Add Cash Disbursement

Fill in the required information

Select Submit to complete or Save as Draft to save the record without submitting. 

The system may flag a transaction for a potential anomaly based on configured detection rules. If an anomaly is detected, a warning appears on the transaction detail screen with an option to review the reason for the flag. An anomaly indicates that the transaction may be unusual and does not necessarily indicate an error or fraudulent activity.

Select Add Cash Disbursement

Fill in the required information

Select **Create ACH **to complete or Save as Draft to save the record without submitting. 

Select an ACH File action

• Create & Submit: Create the ACH file and submit the Cash Disbursement
• Preview Text: Preview the ACH file text content before creating and submitting it
• Return to CD: Return to the Cash Disbursement without creating the ACH file. The CD remains in Draft status

Select a CD with Check as a Payment Method

Select Create Check

Select an action

• Generate & Submit: Generate the check and submit the associated CD.
• Return to Cash Disbursement: Return to the CD without generating a check. The CD remains in Draft status.
• Preview PDF: Preview the check as a PDF before generating and submitting it.

Select an action

• Edit: Update details before the cash disbursement is posted to the General Ledger.
• Cancel: Cancel a pending cash disbursement and stop further processing while preserving its record for audit purposes.

Confirm the action

Select the reverse icon

Fill in the required information

For Check payments, the reversal can be processed as a full or partial reversal. The Check status can also be updated to Voided, Bounced, or Returned.

Saving or submitting the reversal changes the original Cash Disbursement to Pending Reversal. The reversal is created as a separate Cash Disbursement record.

Select Submit to complete or Save as Draft to save the record without submitting. 

Select a submitted Cash Disbursement

Review and process the record

• Reject: The status changes to Rejected and the cash disbursement is not posted to the General Ledger.
• Post: The status changes to Posted and the cash disbursement is recorded in the General Ledger.

Confirm the action

Select a Cash Disbursement

Navigate to General Information

Select Edit

Fill in the required information

Select Submit to complete, Save as Draft to exit and save changes, or Cancel to exit without saving changes. 

Navigate to History Logs