> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizbone.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Travel Expense Request

> Report the actual costs of business travel after an approved Travel Authorization and request reimbursement of the balance after any advance.

A Travel Expense request reports what your business travel actually cost after an approved [Travel Authorization](/erp/requests/travel-authorization). Any advance payment is subtracted to calculate your reimbursement. After you submit it, the request follows the configured approval workflow before being approved, rejected, or returned for revision.

## Create a Travel Expense Request

### Prerequisites

Before submitting a Travel Expense request:

* You must have an active employee account.
* You must have an approved [Travel Authorization](/erp/requests/travel-authorization) request.
* Have your receipts ready to attach.

<Steps>
  <Step title="Navigate to Requests Module.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/w_Ec7HMMIakbaVFF/images/RQ-Nav.png?fit=max&auto=format&n=w_Ec7HMMIakbaVFF&q=85&s=d63df729a01c85604b3c8b4aaaaa39d8" alt="RQ Nav" width="2178" height="1040" data-path="images/RQ-Nav.png" />
    </Frame>
  </Step>

  <Step title="Click Add Request.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/w_Ec7HMMIakbaVFF/images/RQ-Add.png?fit=max&auto=format&n=w_Ec7HMMIakbaVFF&q=85&s=1579b8acf59755f64870e77afba1545d" alt="RQ Add" width="2178" height="660" data-path="images/RQ-Add.png" />
    </Frame>
  </Step>

  <Step title="Select Travel Expense as the request type.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-TE-Type.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=34aaf07789f9d6fdebd3cae4f3effc58" alt="RQ TE Type" width="2064" height="594" data-path="images/RQ-TE-Type.png" />
    </Frame>
  </Step>

  <Step title="Complete the required information.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-TE-Form-1.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=32689000db1d0c28725241280a5d1a69" alt="RQ TE Form 1" width="2064" height="1784" data-path="images/RQ-TE-Form-1.png" />
    </Frame>

    ### Request Information

    | Field       | Description                                             | Required | Example                                                            |
    | :---------- | :------------------------------------------------------ | :------- | :----------------------------------------------------------------- |
    | Subject     | A short title describing the request.                   | ✓        | Travel Expense - Client Site Visit, Ho Chi Minh City               |
    | Due Date    | The expected completion or review date for the request. | ✓        | October 9, 2026                                                    |
    | Priority    | Indicates the urgency of the request.                   | ✓        | Medium                                                             |
    | Description | Additional details or reason for the request.           |          | Submitting actual travel costs for the approved client site visit. |

    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-TE-Form-2.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=580efe64bb7533c52400636ccc2cec42" alt="RQ TE Form 2" width="2064" height="1784" data-path="images/RQ-TE-Form-2.png" />
    </Frame>

    ### Travel Expense

    Selecting a Travel Request fills in the charge code, itinerary, and estimated expenses from the authorization. Update them to match your actual travel.

    | Field                               | Description                                                                                                                      | Required | Example                                              |
    | :---------------------------------- | :------------------------------------------------------------------------------------------------------------------------------- | :------- | :--------------------------------------------------- |
    | Travel Request                      | Approved Travel Authorization this expense is for.                                                                               |          | \[TR-2026-000090] Travel to HCM                      |
    | Charge Code Type / Charge Code Name | Charge code from the Travel Authorization.                                                                                       | ✓        | Business Opportunity / Bo Charge Code                |
    | Travel Itinerary                    | Dates, departure and arrival locations, and remarks for each leg. Select **Add** to add a leg.                                   |          | 03/01/2026 - 03/12/2026, Da Nang to Ho Chi Minh City |
    | Travel Expenses                     | Actual POV mileage, airfare, rental car, taxi/gas, lodging, and miscellaneous costs for each line. Select **Add** to add a line. |          | \$10.00 airfare, 10 miles                            |
    | Total Expenses                      | Total of all expense lines.                                                                                                      | Auto     | \$30.00                                              |
    | Advance Amount                      | Advance paid under the Travel Authorization.                                                                                     | Auto     | \$6.00                                               |
    | Total Reimbursement                 | Total Expenses minus the Advance Amount.                                                                                         | Auto     | \$24.00                                              |
    | Attachments                         | Receipts and other supporting documents.                                                                                         |          | Receipts.pdf                                         |
  </Step>

  <Step title="Click Add to send the request for approval.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-TE-Add.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=61c1a946e5d485d7d4997c09e13dbebf" alt="RQ TE Add" width="2064" height="416" data-path="images/RQ-TE-Add.png" />
    </Frame>
  </Step>
</Steps>

<Info>
  After a Travel Expense is approved, the journal entry must be created and posted separately through **Accounting > Transaction >** [Journal Entry](/erp/accounting/journal-entry).
</Info>

## Review a Travel Expense Request

To review a submitted Travel Expense request and approve, reject, or discard it, see **Accounting >** [Request](/erp/accounting/request).

## Manage the Travel Expense Business Process

To manage the workflow for Travel Expense requests, see **Admin > Business Processes >** [Business Processes Overview](/erp/admin/business-process-overview).