> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizbone.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create VAR Request

> Request a Visit Authorization Request (VAR) so a cleared employee can visit a government or customer facility, including the facility, dates, point of contact, and purpose of visit.

A Create VAR request asks the Facility Security Officer (FSO) to send a Visit Authorization Request (VAR) confirming a cleared visitor's security clearance to the facility they will visit. After you submit it, the request follows the configured approval workflow before being approved, rejected, or returned for revision.

## Create a Create VAR Request

### Prerequisites

Before submitting a Create VAR request:

* You must have an active employee account.
* The visitor must be assigned to the selected program.

<Steps>
  <Step title="Navigate to Requests Module.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/w_Ec7HMMIakbaVFF/images/RQ-Nav.png?fit=max&auto=format&n=w_Ec7HMMIakbaVFF&q=85&s=d63df729a01c85604b3c8b4aaaaa39d8" alt="RQ Nav" width="2178" height="1040" data-path="images/RQ-Nav.png" />
    </Frame>
  </Step>

  <Step title="Click Add Request.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/w_Ec7HMMIakbaVFF/images/RQ-Add.png?fit=max&auto=format&n=w_Ec7HMMIakbaVFF&q=85&s=1579b8acf59755f64870e77afba1545d" alt="RQ Add" width="2178" height="660" data-path="images/RQ-Add.png" />
    </Frame>
  </Step>

  <Step title="Select Create VAR as the request type.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-VR-Type.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=621cc686fd92a974a8f3593b5386401c" alt="RQ VR Type" width="2064" height="594" data-path="images/RQ-VR-Type.png" />
    </Frame>
  </Step>

  <Step title="Complete the required information.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-VR-Form-1.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=ebd3994a091e1d7417dfb69d3453375b" alt="RQ VR Form 1" width="2064" height="1784" data-path="images/RQ-VR-Form-1.png" />
    </Frame>

    ### Request Information

    | Field       | Description                                             | Required | Example                                                                     |
    | :---------- | :------------------------------------------------------ | :------- | :-------------------------------------------------------------------------- |
    | Subject     | A short title describing the request.                   | ✓        | Visit Authorization Request - Site Visit                                    |
    | Due Date    | The expected completion or review date for the request. | ✓        | October 9, 2026                                                             |
    | Priority    | Indicates the urgency of the request.                   | ✓        | Medium                                                                      |
    | Description | Additional details or reason for the request.           |          | Visit authorization for an on-site program review at the customer facility. |

    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-VR-Form-2.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=ae4d4924ceecc7cfc02e7bc93105e0af" alt="RQ VR Form 2" width="2064" height="1784" data-path="images/RQ-VR-Form-2.png" />
    </Frame>

    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-VR-Form-3.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=8ea6a96b257dc727be97a5b607edea38" alt="RQ VR Form 3" width="2064" height="1784" data-path="images/RQ-VR-Form-3.png" />
    </Frame>

    ### Create VAR

    | Field                                       | Description                                                                              | Required                     | Example                                                  |
    | :------------------------------------------ | :--------------------------------------------------------------------------------------- | :--------------------------- | :------------------------------------------------------- |
    | Program                                     | Program the visit is for.                                                                | ✓                            | DELL Laptop                                              |
    | Visitor                                     | Employee who will visit the facility. Only employees on the selected program are listed. | ✓                            | Hanu Lee                                                 |
    | Visiting Facility                           | Name of the facility being visited.                                                      | ✓                            | Pearl Harbor Naval Shipyard                              |
    | Country / Zip Code / State / City / Address | Location of the facility.                                                                | Country, Zip Code, Address ✓ | United States, 96860, Hawaii, Honolulu, 667 Safeguard St |
    | Telephone / Fax                             | Facility contact numbers.                                                                | Telephone ✓                  | +1 808 555 0142                                          |
    | Visiting Date                               | Start and end dates of the visit.                                                        | ✓                            | 10/20/2026 - 10/22/2026                                  |
    | Point of Contact                            | Contact person at the facility.                                                          | ✓                            |                                                          |
    | Purpose of Visit                            | Reason for the visit.                                                                    |                              | Quarterly program review and system demonstration.       |
    | Document                                    | Supporting documents for the visit.                                                      | ✓                            | Visit agenda.pdf                                         |
    | Remarks                                     | Additional remarks for the FSO.                                                          |                              |                                                          |
  </Step>

  <Step title="Click Add to send the request for approval.">
    <Frame>
      <img src="https://mintcdn.com/bizbone/pH-zWi9VM7MJxJGV/images/RQ-VR-Add.png?fit=max&auto=format&n=pH-zWi9VM7MJxJGV&q=85&s=c9ce6fc58da8bd60f7900488e59a5a16" alt="RQ VR Add" width="2064" height="416" data-path="images/RQ-VR-Add.png" />
    </Frame>
  </Step>
</Steps>

## Review a Create VAR Request

To review a submitted Create VAR request and approve, reject, or discard it, see **HR > FSO >** [VAR Management](/erp/hr/var-management).

## Manage the Create VAR Business Process

To manage the workflow for Create VAR requests, see **Admin > Business Processes >** [Business Processes Overview](/erp/admin/business-process-overview).